Australia
EXECUTIVE ASSISTANT TO COMMANDER SRG
Agency name:
Defence Careers 
Industry:
Security
Career level:
Senior
Employment type:
Full time
Job location:
Queensland, Hervey Bay
Salary offered
50 001 to 100 000 AUD
Requirements
Education:
Specialist's Degree
Experience:
2-5 years
Languages:
English
Driving license:
No
Job role
The Role
The role of the Executive Assistant to CDR SRG is required to perform complex administrative support work within an integrated workforce and provides administrative support for CDR SRG and other Executive staff within the HQ.
They are required to share information, monitor work practices, set work priorities, develop local procedures and undertake some research and analysis activities. They may also supervise and provide leadership to a team, providing coaching and on-the-job training for newer and less experienced team members.
They are required to communicate with, respond and provide advice to a range of stakeholders on moderately complex operational and administrative issues to achieve work unit and Defence outcomes.
About our Team
This position is required to work directly with Executive staff within HQSRG. This includes CDR SRG, COS SRG and SO1Pers SRG. A close working relationship is also vital with the OCs of each of the subordinate Wings.
Our Ideal Candidate
The duties of the APS4 Executive Assistant include the following:
Perform 'front of office' support functions, including greeting visitors and receiving and responding to phone calls, emails and general correspondence.
Deliver executive support including managing the appointment diary and meeting arrangements of CDR SRG and COS SRG.
Identify issues, taking responsibility for gaining a clear understanding by listening and asking clarifying questions to others and applying common sense.
Coordinate bookings, room preparation and rationing for senior Officer meetings.
Utilise the information available to prepare briefing packs, reports and papers for senior Defence committees.
Build and sustain relationships in order to work collaboratively within the work area and other areas of Defence.
Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.
Display initiative and apply sound judgment in providing executive and administrative assistance to senior executives.
Evaluate changes and use commonsense to solve problems that may be challenging yet broadly similar to previous situations and research solutions.
Arrange, coordinate and reconcile all aspects of domestic and international travel in line with Defence travel policy for Senior Executive Service Officers.
Assist with providing finance support in line with Defence Chief Executive Instructions.
Maintain records management systems in line with Defence policies and procedures
Benefits
Medical insurance
Accomodation
Transportation
Company background
The Australian Defence Force (ADF) is constituted under the Defence Act 1903, its mission is to defend Australia and its national interests. In fulfilling this mission, Defence serves the Government of the day and is accountable to the Commonwealth Parliament which represents the Australian people to efficiently and effectively carry out the Government's defence policy.
